Booking Contract / Terms Of Service – Farrar's Face Painting And Tattoos

The following terms are based on event/private party bookings.

In this document Farrar’s Face Painting And Tattoos (trading as name of Sophie Farrar) will be referred to as “FFAT” and the booking party will be referred to as “client”.

In the event of extreme weather, where an event is outdoors, FFAT reserves the right to cancel the booking, delay the start time of the booking, or cease painting/activities and the leave the premises due to extreme and hazardous weather conditions, such as, but not limited to severe rain, thunderstorms, high winds etc.
If circumstances arise which put our staff or their equipment in danger or at risk, every effort will be made by our staff to work out a solution with the client. If no viable options or workarounds are arranged then the staff member(s) have the right to cease painting/activities without prejudice or penalty.
Booking will be secured for the first 24 hours via verbal agreement prior to your booking fee being paid, your booking time/date will be fully secured only once the booking fee and signing booking contract has been received. Once payment has been received confirmation of the booking will be sent to the client.
By returning the booking form via post or electronically, you confirm that you have read, fully understand and agree to all terms and conditions set out in said form.
A 50% booking fee must be paid at the point of booking with the remaining balance paid 7 days prior to the event. If the booking is made with less than 7 days left before the date of the event then full payment will be required at the point of booking.
Payments can be made via cash dropped at our offices, payments via our website using PayPal, credit or debit card in-person, via secure payment link or bank transfer.
All booking fees are non-refundable unless FFAT has to cancel the event for any circumstances.
If the situation arises that the client does not make payments for the services rendered and the issue is raised to a court decision, the client is liable for all court costs associated with the claim.
FFAT reserves the right to display a tip jar at all events/bookings as we see fit, as long as it does not overpower the stand/stall/event.
The client agrees to pay for any stolen or damaged FFAT property that happens during an event/booking if it is caused by the client, event staff, guests, family or pets, whether accidental or intentional.
The client is responsible for any fees incurred due to bank charge backs/credit card disputes.
FFAT will abide by our in-house health and safety policy at all times during events/bookings and will use reasonable care to avoid damage to clothing or property, the client relieves FFAT of any responsibility for any of the above mentioned damage caused.
FFAT will not be liable for non-attendance due to the incorrect details being provided to us at the time of booking.

CANCELLATION POLICIES
The client has no right to change the date/time/location of the booking after the booking deposit has been made. If they need to change the date/time a new booking will need to be made and a new deposit paid. If the event location is to be changed, you must give at least 14 days notice and additional fuel costs may be charged, please note change of venue/address is fully at our discretion if we agree to change this.
Suitable parking space must be available for a regular sized vehicle at the event/premises.
Any parking fees that are due at the venue are the responsibility of the client for any FFAT vehicles required to cater for your event/booking.
If your event time runs over the agreed booking time slot, the overtime rate is £40/30 minutes (or part of 30 minute period) this is to be paid in full on the day of the event/booking, our staff have the right to refuse to continue services until payment is made as they see fit.
If FFAT has to cancel an event/booking for any reason a full refund will be issued to the client including any booking fees paid at the time of booking.
Any cancellation of booking/event by the client must be given in writing or via email with a copy of the clients signature attached at least 24 hours prior to the event/booking.
No other forms of communication will be accepted as a cancellation.
No booking fees will be refunded due to client cancellation.
Bookings canceled after the 50% booking fee has been paid but with more than 28 days notice, will require the client to pay a non-fulfillment charge of 25% of the remaining booking fee (or agreed minimum guaranteed rate).
Bookings canceled after the 50% booking fee has been paid but with less than 28 days notice, but more than 7 days notice, will require the client to pay a non-fulfillment charge of 50% of the remaining booking fee (or agreed minimum guaranteed rate).
Bookings canceled within 7 days notice, will require the client to pay a non-fulfillment charge of 100% of the remaining booking fee (or agreed minimum guaranteed rate).
Upon cancellation, all outstanding fees will become immediately payable following our invoice.

SETUP/TAKE DOWN
FFAT will arrive at least 45 minutes before the scheduled start time of the event/booking to setup.
Please ensure there is clear access to the venue/premises/event for all FFAT staff to unload and setup for the event, failure to do so may result in delays or not being able to setup at all.
FFAT staff are not there to mind or supervise children/guests during the event, we are there to provide services only. The behaviour and safety of the children and guests is those of the responsible adult in charge of said persons. For all guests under the age of 18 a parent/guardian/carer must be present at all times.
FFAT will stop work at the agreed end time and start to packup and store all equipment/tools etc, if additional time has been requested and agreed upon then payment will need to be made immediately.
For all outdoor events alternative indoor locations must be provided if bad weather hits, if you wish for services to continue.

PERSONS WHO SHOULD NOT PARTICIPATE IN FACE PAINTING/GLITTER TATTOOS/GLITTER BAR/BODY PAINTING/AIR BRUSH TATTOOS
Anyone who appears to be suffering from Chicken Pox, Measles, Rubella, Impetigo, Scabies, Cold Sores, Conjunctivitis or those who suffer from Eczema or have open cuts and sores.
Anyone who is generally unwell.
Anyone with wet or dirty skin.
Anyone who is asleep, too wriggly or reluctant to have the work done.
Anyone with sensitive skin or allergies. However a skin patch test can be carried out on the inside of the arm at a parent/guardian’s request and left for approximately 60 minutes. If there is no reaction, they can be painted on their face/body by our staff at their own risk without prejudice or penalty towards FFAT.
Children under the age of 3 years old.
Anyone that is abusive, violent or intoxicated.
Anybody asking for anything that could be considered as offensive.
Anybody asking for work to take place on inappropriate parts of the body.
The artist reserves the right to refuse anyone that is or seems to fall into any of the categories mentioned above in points 30-38.

PERSONS WHO SHOULD NOT PARTICIPATE IN HAIR BRAIDING/FEATHERING
Anyone with head lice or nits.
People with very fine hair.
Children less than the age of 3.
Anyone that is abusive, violent or intoxicated.
Anyone with skin problems on the scalp, such as Eczema or Psoriasis.
Anyone who appears to be suffering from Chicken Pox, Measles, Rubella, Impetigo, Scabies, Cold Sores, Conjunctivitis or those who have open cuts and sores.
Anyone who is asleep, too wriggly or reluctant to have the work done.
The braider reserves the right to refuse anyone that is or seems to fall into any of the categories mentioned above in points 40-46

OUR RESPONSIBILITY
All FFAT staff:
Are insured with at least £5 million public liability insurance.
Will keep the work station and tools clean.
Will adhere to industry health and safety practices. For example, we ensure our brushes are washed on a regular basis and waster changed frequently during an event. Fresh sponges are used on each customer.
Will wash all equipment thoroughly after an event.
Will only used EEC/FDA approved, paints, glitter and glues. Some professional paints can temporarily stain the skin. This will go after a few washes.
Will provide a large range of colours and designs in terms of facepainting designs, tattoo designs and hair braiding options.
Will ensure the participant’s hair is suitable before installing a braid, if it is not suitable a clip-in/removable braid will be offered where available.

CLIENT RESPONSIBILITY
The client will ensure that that all FFAT staff have a safe, dry, comfortable covered area to work in, with adequate lighting away from speakers, equipment, bouncy castles etc.
If gazebos are provided they must be sturdy, securely tethered and the sides must be installed incase of weather conditions that may affect services otherwise.
The clients own insurance must cover public liability for the safety and structural integrity of any gazebo they provide.
You will ensure there is enough space and suitable standing is provided for us to securely tether guide ropes and weight etc if FFAT is providing the gazebo, frozen ground, bricks, flags, pebbles etc are not suitable for the tethering of a gazebo.
The client agrees that FFAT is the sole provider of the services booked for the event/booking.
The client agrees where bookings are on a Pay Per Face policy, if the guaranteed minimum negotiated rate is not met at the event for any reason, they agree to pay the difference immediately at the end of the event.
The client agrees to inform FFAT if any participants do not wish for their photos to be taken.

PROMOTIONAL MATERIAL
FFAT reserves the right to display and distribute promotional marketing materials during the event.
FFAT may take photos during the event with written permission from the parent/guardian of those pictured and with the permission of the client. (Forms will be provided for parents/guardians to sign). Any photography that takes place may be used for promoting the business including but not limited to social media platforms.

Once the contract is returned signed, either via post or e-mail it is legally binding. If you do not agree with any of the terms in this document you should contact us prior to returning the form.
We will endeavor to negotiate a bespoke contract as required that is suitable for your event.

In this document Farrar’s Face painting And Tattoos will be referred to as “FFAT” and the booking party will be referred to as “client”

In the event of extreme weather, where an event is outdoors, FFAT reserves the right to cancel the booking, delay the start time of the booking, or cease painting/activities and the leave the premises due to extreme and hazardous weather conditions, such as but not limited to severe rain, thunderstorms, high winds etc.
If circumstances arise which put our staff or there equipment in danger or at risk, every effort will be made by our staff to work out a solution with the client. If no viable options or workarounds are arranged then the staff member(s) have the right to cease painting/activities without prejudice or penalty.
Booking will be secured for the first 24 hours via verbal agreement prior to your deposit being paid, your booking time/date will be fully secured only once the deposit fee and signing booking contract has been received. Once payment has been received confirmation of the booking will be sent to the client.
By returning the booking form via post or electronically, you confirm that you have read, fully understand and agree to all terms and conditions set out in said form.
Full payment for the event is required prior to the day, or prior to the start of the event, unless previously agreed with our staff at the time of booking.
Payments can be made via cash at the event, cash in-person, payments via our website using PayPal, credit or debit card in-person or via secure payment link.
All deposits are non-refundable unless FFAT has to cancel the event for any circumstances.
Where bookings are on a Pay Per Face policy, if the guaranteed minimum negotiated rate is not met at the event, the client agrees to pay the difference immediately at the end of the event.
If the situation arises that the client does not make payments for the services rendered and the issue is raised to a court decision, the client is liable for all court costs associated with the claim.
FFAT reserves the right to display a tip jar at all events/bookings as we see fit, as long as it does not overpower the stand/stall/event.
The client agrees to pay for any stolen or damaged FFAT property that happens during an event/booking if it is caused by the client, event staff, guests, family or pets, whether accidental or intentional.
The client is responsible for any fees incurred due to bank charge backs/credit card disputes.
FFAT will abide by our in-house health and safety policy at all times during events/bookings and will use reasonable care to avoid damage to clothing or property, the client relieves FFAT of any responsibility for any of the above mentioned damage caused.
FFAT will not be liable for non-attendance due to the incorrect details being provided to us at the time of booking.

CANCELLATION POLICIES
The client has no right to change the date/time/location of the booking after the booking deposit has been made. If they need to change the date/time a new booking will need to be made and a new deposit paid. If the event location is to be changed, you must give at least 14 days notice and additional fuel costs may be charged, please note change of venue/address is fully at our discretion if we agree to change this.
Suitable parking space must be available for a regular sized vehicle at the event/premises.
Any parking fees that are due at the venue are the responsibility of the client for any FFAT vehicles required to cater for your event/booking.
If your event time runs over the agreed booking time slot, the overtime rate is £15/30 minutes (or part of 30 minute period) this is to be paid in full on the day of the event/booking, our staff have the right to refuse to continue services until payment is made as they see fit.
If FFAT has to cancel an event/booking for any reason a full refund will be issued to the client including any deposits paid at the time of booking.
Any cancellation of booking/event by the client must be given in writing or via email with a copy of the clients signature attached at least 24 hours prior to the event/booking.
No other forms of communication will be accepted as a cancellation.
No deposits will be refunded due to client cancellation.
Bookings cancelled after deposit has been paid but with more than 28 days notice, will require the client to pay a non-fulfillment charge of 25% of the total booking fee (or agreed minimum guaranteed rate).
Bookings cancelled after the deposit has been paid but with less than 28 days notice, but more than 7 days notice, will require the client to pay a non-fulfillment charge of 50% of the total booking fee (or agreed minimum guaranteed rate).
Bookings cancelled within 7 days notice, will require the client to pay a non-fulfillment charge of 100% of the total booking fee (or agreed minimum guaranteed rate).
Upon cancellation, all outstanding fees will become immediately payable following our invoice.

SETUP/TAKE DOWN
FFAT will arrive at least 15 minutes before the scheduled start time of the event/booking to setup.
Please ensure there is clear access to the venue/premises/event for all FFAT staff to unload and setup for the event, failure to do so may result in delays or not being able to setup at all.
FFAT staff are not there to mind or supervise children/guests during the event, we are there to provide services only. The behaviour and safety of the children and guests is those of the responsible adult in charge of said persons. For all guests under the age of 18 a parent/guardian/carer must be present at all times.
FFAT will stop work at the agreed end time and start to packup and store all equipment/tools etc, if additional time has been requested and agreed upon then payment will need to be made immediately.
For all outdoor events alternative indoor locations must be provided if bad weather hits, if you wish for services to continue.

PERSONS WHO SHOULD NOT PARTICIPATE IN FACE PAINTING/GLITTER TATTOOS/GLITTER BAR/BODY PAINTING/AIR BRUSH TATTOOS
Anyone who appears to be suffering from Chicken Pox, Measles, Rubella, Impetigo, Scabies, Cold Sores, Conjunctivitis or those who suffer from Eczema or have open cuts and sores.
Anyone who is generally unwell.
Anyone with wet or dirty skin.
Anyone who is asleep, too wriggly or reluctant to have the work done.
Anyone with sensitive skin or allergies. However a skin patch test can be carried out on the inside of the arm at a parent/guardian’s request and left for approximately 60 minutes. If there is no reaction, they can be painted on there face/body by our staff at their own risk without prejudice or penalty towards FFAT.
Children under the age of 3 years old.
Anyone that is abusive, violent or intoxicated.
Anybody asking for anything that could be considered as offensive.
Anybody asking for work to take place on inappropriate parts of the body.
The artist reserves the right to refuse anyone that is or seems to fall into any of the categories mentioned above in points 30-38.

PERSONS WHO SHOULD NOT PARTICIPATE IN HAIR BRAIDING/FEATHERING
Anyone with head lice or nits.
People with very fine hair.
Children less than the age of 3.
Anyone that is abusive, violent or intoxicated.
Anyone with skin problems on the scalp, such as Eczema or Psoriasis.
Anyone who appears to be suffering from Chicken Pox, Measles, Rubella, Impetigo, Scabies, Cold Sores, Conjunctivitis or those who have open cuts and sores.
Anyone who is asleep, too wriggly or reluctant to have the work done.
The braider reserves the right to refuse anyone that is or seems to fall into any of the categories mentioned above in points 40-46

OUR RESPONSIBILITY
All FFAT staff:
Are insured with at least £5 million public liability insurance.
Will keep the work station and tools clean.
Will adhere to industry health and safety practices. For example, we ensure our brushes are washed on a regular basis and waster changed frequently during an event. Fresh sponges are used on each customer.
Will wash all equipment thoroughly after an event.
Will only used EEC/FDA approved, paints, glitter and glues. Some professional paints can temporarily stain the skin. This will go after a few washes.
Will provide a large range of colours and designs in terms of face painting designs, tattoo designs and hair braiding options.
Will ensure the participant’s hair is suitable before installing a braid, if it is not suitable a clip-in/removable braid will be offered where available.

CLIENT RESPONSIBILITY
The client will ensure that that all FFAT staff have a safe, dry, comfortable covered area to work in, with adequate lighting away from speakers, equipment, bouncy castles etc.
If gazebos are provided they must be sturdy, securely tethered and the sides must be installed incase of weather conditions that may affect services otherwise.
The clients own insurance must cover public liability for the safety and structural integrity of any gazebo they provide.
You will ensure there is enough space and suitable standing is provided for us to securely tether guide ropes and weight etc if FFAT is providing the gazebo, frozen ground, bricks, flags, pebbles etc are not suitable for the tethering of a gazebo.
The client agrees that FFAT is the sole provider of the services booked for the event/booking.
The client agrees where bookings are on a Pay Per Face policy, if the guaranteed minimum negotiated rate is not met at the event for any reason, they agree to pay the difference immediately at the end of the event.
The client agrees to inform FFAT if any participants do not wish for their photos to be taken.

PROMOTIONAL MATERIAL
FFAT reserves the right to display and distribute promotional marketing materials during the event.
FFAT may take photos during the event with written permission from the parent/guardian of those pictured and with the permission of the client. (Forms will be provided for parents/guardians to sign). Any photography that takes place may be used for promoting the business including but not limited to social media platforms.

Once the contract is returned signed, either via post or e-mail it is legally binding. If you do not agree with any of the terms in this document you should contact us prior to returning the form.
We will en-devour to negotiate a bespoke contract as required that is suitable for your event.

INSURANCE CERTIFICATES AND RISK ASSESSMENT DOCUMENTS

Insurance documents will be emailed as required to the client booking us for services along with paper copies being made available on the day.

Hazard-Risk-Assesment-Farrars-Facepainting-and-tattoos-FFAT